Two Vacancies at the Australian Embassy, Beijing

– Office Manager, Australian Federal Police (LE 7)

– Office Manager, Defence Attaché Office (LE 7)

The Australian Embassy is seeking expressions of interest from suitably qualified persons to fill the position of Office Manager, Australian Federal Police Liaison Office. This position is part-time (approx. 20 hours per week) fixed term 12 month contract with a possible extension. The annual salary for the position is RMB172,988.

The Australian Embassy is also seeking expressions of interest from a suitably qualified person to fill the position of Office Manager, Defence Attaché Office This position is full-time and the annual salary for the position is RMB325, 375. The position is available from January 2015 (security clearance pending).

Please see the attached for the duty statement and selection criteria for each of the positions. We are seeking high quality written applications. Your Application should include a cover letter, CV and statement of claims directly addressing the selection criteria. All applicants should provide detailed contact information for two referees.

The application period will close on Tuesday 28 October 2014.

Applications should be submitted to the Human Resources Section of the Australian Embassy, Beijing at: [email protected]

Please note that only applicants who are short-listed will receive a written reply. Thank you for your understanding and your interest in working at the Australian Embassy.

Australian Consulate-General Shanghai Visa Office

Office Manager (LES 9)

The Australian Visa Office in Shanghai forms an integral part of the operations of the Department of Immigration and Border Protection in China.

The Visa Office is seeking applications from suitably qualified candidates interested in Permanent employment in the above position. We welcome applications from Australian and Chinese nationals as well as diplomatic spouses.

The successful candidate will be expected to undertake the duties described below. This selection exercise will also be used to establish an order of merit for appointments at the Visa Office in the next 12 months.

Office Manager (DSB LE 9) Duties:

• Management of financial processing, budgeting and reporting, including revenue reconciliation, banking, accounts payable and delegations and record keeping.

• Management of monthly post performance report and statistics. Collate and reconcile reports for China region.

• Management of office procedures to ensure audit requirements are met.

• Human Resource Management, including supporting recruitment exercises, monitoring staff entry and exit procedure, staff record keeping and assisting the post manager on staff conduct issues.

• Overall management of filing systems and record keeping.

• Overall management of purchasing and stock maintenance of office supplies, monitoring assets management.

• Liaise with other government agencies and National Office in Canberra.

• Coordinate office activities and functions including training logistics.

• Assist the Post Manager with other reporting requirements and office specific projects.

• Supervision of the Administration Unit within the Visa Section

The successful applicant will have:

• Tertiary education, preferably with a degree in Business Management or Accounting.

• Excellent financial and office management skills, sound knowledge of audit requirements.

• Excellent organizational skills and the ability to prioritize workloads.

• Excellent writing and communication skills.

• Ability to work under pressure and meet deadlines.

People interested in employment in the above position should lodge the following:

• An application in English, outlining the skills, abilities and personal qualities that show they meet each of the above the selection criteria (maximum 2 pages)

• A Curriculum Vitae (CV) (maximum 2 pages)

• Details of two work referees Applications which do not address the selection criteria will not be considered.

Shortlisted applicants will be required to attend a short interview with a panel comprising of a Locally Engaged and an Australian officer of the Australian Consulate-General Shanghai.

Referees may be consulted for feedback on work performance.

Applications should be submitted via email to [email protected] by close of business on 30 October 2014.

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